Purpose:
To establish guidelines for retaining and safely destroying records while ensuring compliance with legal and regulatory obligations.
Scope:
This policy applies to all records created, received, and maintained by Robbery Investigators of Texas, Inc.
Record Retention Schedule:
Storage and Security:
All digital records are stored securely with password protection and cloud backup.
Physical records are stored in a locked, fireproof cabinet.
Destruction of Records:
Records past their retention period will be destroyed securely.
Policy Review:
This policy will be reviewed annually and updated as needed.
To establish guidelines for retaining and safely destroying records while ensuring compliance with legal and regulatory obligations.
Scope:
This policy applies to all records created, received, and maintained by Robbery Investigators of Texas, Inc.
Record Retention Schedule:
- Governing Documents (Bylaws, IRS Determination Letter): Permanent
- Financial Records (Tax filings, audits): 7 years
- Bank Statements and Invoices: 5 years
- Personnel Records: 7 years after termination
- Board Meeting Minutes: Permanent
- Grant Records: 5 years after completion
- Contracts and Agreements: 7 years after expiration
Storage and Security:
All digital records are stored securely with password protection and cloud backup.
Physical records are stored in a locked, fireproof cabinet.
Destruction of Records:
Records past their retention period will be destroyed securely.
- Paper: Shredding
- Digital: Permanent deletion
Policy Review:
This policy will be reviewed annually and updated as needed.
